Devereux Jobs

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Job Information

Devereux Advanced Behavioral Health Executive Assistant-Legal Affairs in King Of Prussia, Pennsylvania

Description

Are you an experienced Legal Assistant who is a compassionate team collaborator, putting people first, showing care and concern for all? Are you a servant leader with a passion for serving others? Are you looking for your “Occupassion,” not just working in a job but doing what you love? If you answered YES to any of these questions, then consider joining our Devereux Advanced Behavioral Health team!

Being an Executive Affairs Coordinator has its Advantages

In this role, you will collaborate with other dedicated professionals who share your passion for helping individuals in need. We offer:

  • Supportive team collegial work atmosphere delivering high quality, efficient and cost-effective responsive services to all department stakeholders.

  • A unique opportunity where the work you perform will support Devereux’s Corporate Center and Centers throughout the country, resulting in contributions that have relevance to the provision of services to individuals;

  • The ability to act as a servant leader in a collaborative environment with supportive leadership, while having an opportunity to make a significant impact within our organization.

The Devereux Advanced Behavioral Health Legal Affairs department, located in King of Prussia, Pa., is looking for an experienced, enthusiastic and creative professional to join our team. As Devereux’s Executive Assistant, Legal Affairs , you will have an opportunity to work under general direction, providing high-level administrative support for the General Counsel and all staff of the Office of Legal Affairs. .

  • In this role, you will assist in-house counsel with the coordination and tracking, scanning, and review of correspondence of litigation files and the preparation of various reports.

  • Assist with projects acting as secretary and note taker for Committee meetings;

  • Perform administrative support duties as necessary, including making travel arrangements, scheduling and arranging meetings and conference calls, and monitoring attorneys’ calendars

  • Be the first point of contact for a majority of calls and email directed to the legal department with an understanding and ability to prioritize calls and electronic requests from internal and external stakeholders.

Our ideal teammate is a great collaborator and can successfully juggle multiple priorities in a fast-paced environment.

In this role you will:

  1. Screen and direct incoming calls to the General Counsel and staff of the Office of Legal Affairs. manage calendars and day-to-day meetings planning. Anticipates office needs and escalates important matters as necessary.

  2. Provide overall case file maintenance, ,, coordination of meetings with senior leadership and external parties, document preparation and revisions, administrative duties including, but not limited to, scanning, faxing, copying, and indexing documents, understanding and directing hard copy and electronic mail. and gathering and organizing data from various databases maintained by Devereux. ;

  3. Perform general office management including processing of invoices for payment of outside counsel fees, litigation costs, and case settlements; understanding and handling new and threatened litigation matters sent to the legal department.

  4. Maintains memberships, license and certifications for each member of the legal department.

  5. Conduct legal and information data research, using all available resources; Drafts general correspondence, routine notices, memoranda and reports.

  6. Coordinate and prepare Board Resolutions and materials for the Board of Trustee and other meetings. Provides support to achieve team/company goals;

  7. Compose and prepare confidential reports, board communications, spreadsheets, presentations, research reports and other complex documents;

  8. Coordinate, schedule, and organize both on and off-site meetings, including material coordination, correspondence with guests, hospitality, securing equipment, and catering services from start to finish;

  9. Assure the highest level of confidentiality on sensitive matters concerning the Board of Directors, Senior Leadership Team, and the organization;

  10. Make travel arrangements, prepare and submit expense reports. Process transactions in a timely manner.

  11. Liaison with Senior Executive Assistants and provide backup as necessary.

  12. Maintain office supplies by checking stocks; place and expedite orders; evaluate new products.

Keywords: Legal Assistant, Executive Legal Assistant, Legal Secretary

Qualifications

  • Minimum of two years of college; degree preferred.

  • Minimum of two years’ experience in a law office or corporate legal department, working effectively with attorneys, paralegals, senior management and other administrative personnel and internal/external customers,knowledge and understanding of legal procedures and formats;

  • Experience interfacing with all levels of employees, C-Suite Executives, Vice Presidents. Managers and Executive Directors.

  • The ability to work in a fast paced confidential environment and coordinate multiple projects/tasks at a time.

  • Demonstrated proficiency in computer software applications, including word, spreadsheet, presentation software and legal software (i.e., Office 365, Outlook, Microsoft Word, PowerPoint, Excel, and Lexis);

  • Experience with hard copy filing and E-Filing in Civil Courts, Criminal Courts, and administrative agencies. communicating with court clerk’s office and District Attorney's Office to obtain information, etc.; organizing documents for internal and outside counsel for discovery;

  • Proven ability to perform internet fact research;

  • Familiarity with preparation of formal pleadings, briefs and other court and agency documents filed in an civil complaint, agency action or government investigation (e.g., discovery documents, subpoenas);

  • Ability to be adaptable, flexible and change activities quickly;

  • Must have professional demeanor and judgement and superior written and oral communication expertise;

  • The ability to maintain the confidentiality of information regarding clients and litigation matters, as well as an ability to take initiative and demonstrate the use of independent judgement on assigned tasks.

Company Overview

About Devereux Advanced Behavioral Health

Devereux Advanced Behavioral Health is one of the largest and most advanced behavioral healthcare organizations in the country. Informed by the latest advancements in science and medicine, we combine evidence-based interventions with compassionate family engagement to help change lives. We were founded in 1912 by special education pioneer, Helena Devereux. Today, Devereux is a national nonprofit partner for individuals, families, schools and communities, serving many of the most vulnerable members of our society in areas of autism, intellectual and developmental disabilities, specialty mental health, and child welfare.

Our Mission: Devereux Advanced Behavioral Health changes lives – by unlocking and nurturing human potential for people living with emotional, behavioral or cognitive differences.

We employ more than 7,500 staff and operate 15 centers in 13 states. We offer a comprehensive national network of clinical, therapeutic, educational, and employment programs and services that positively impact the lives of tens of thousands of children, adults and their families every year.

Our Culture, Our Expectations

At Devereux, we strive to incorporate servant leadership into our culture and every aspect of our organizational framework; from the delivery of quality services to individuals served, their families, and other stakeholders to the development and empowerment of our employees. We offer challenging and exciting work, and our supportive team environment creates an empowering and positive atmosphere. To be successful in our work environment, you will put the needs of others first, and will feel called to serve, and called to lead.

Competitive Salary and Benefits

In addition to a competitive salary, Devereux Advanced Behavioral Health provides a comprehensive health and welfare program to eligible full-time employees, family members and domestic partners. Our benefit programs include medical (including telemedicine - medical care via phone, web, app), dental, prescription drug, preventative care, mental health services and an employee assistance / work-life balance program. In addition, we offer tuition assistance, generous time-off, a 403(b) retirement plan with matching benefit, and voluntary/employee paid supplemental life and accident coverage.

Visit benefits.devereux.org to see why we are a great place to work!

The employment policies of Devereux are to recruit and hire qualified employees without discrimination because of race, religion, creed, color, age, sex, marital status, national origin, citizenship status, ancestry, disability, veteran status, communication ability, gender identity or expression or sexual orientation and to treat them equally with respect to compensation and opportunities for advancement - including upgrading, promotion and transfer - consistent with individual skills and the needs of Devereux.

We are an Equal Opportunity Employer. We will consider applicants for this position without regard to any category protected by applicable federal, state or local law, including but not limited to race, religion, sex, color, age, citizenship status, physical or mental disability, national origin, marital status, gender identity or expression, sexual orientation, genetic information, veteran status or uniform service member status.

Devereux is a drug-free workplace, drug screening required. EOE

Requisition ID 2019-6849

Category Support

Position Type Full-Time

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